- Present concept to determine interest in co-hosting
- Agree on terms
- Establish rough budget, event type, division of responsibilities
- Identify entertainment
- Identify target dates
- Identify venue with availability
- Confirm availability of entertainment
- Establish Schedule
- Book Venue
- Book Entertainment
- Logo for Posters & Publicity
- Finalize Budget & set ticket price
- Identify ticket sales mechanism
- Develop ticket sales page
- Confirm ticket sales work
- Start promotion- establish Facebook event, order posters
- More promotion: distribute posters, emails, etc
- Room/table for comics?
- Finalize schedule
- Track ticket sales
- Identify who gets complimentary tickets
- Identify Speakers for Mission Moment
- Procure volunteers for registration, etc.
- Reserve Riser
- Prepare talks
- Final confirmation on numbers with venue
- Final confirmation with entertainment
- Invite people to the “After Party”
- Table assignment
- Day of prep: check room arrangements, sign-in setup, accept delivery of riser, etc.
- During event: Keep on schedule & deal with contingencies
- Attend after party
- Send out thank you to attendees & follow-up survey
- Prepare write-up to share with people, including this check-list
- Send out thank you to comics, venue, sponsors